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Office design is increasingly seen by businesses as a worthwhile investment that can create a high-performance workspace for employees. On average, every office worker spends over 40 hours per week at their workplace. Therefore, let Co-IDB help you understand everything about office design for your business in the article below!
What is Office Design?
Office design is the organization and arrangement of space to create a work environment that helps all members optimize performance, ensure safety, and provide comfort when in use.
Office design also includes many elements to achieve emotional harmony while demonstrating a scientific layout, such as the selection of colors, layout, lighting, space, furniture, equipment, and decorative items. These elements help the office maximize its functionality and enhance aesthetic appeal, ensuring beauty in every design detail.
>> See more: Prominent office design unit today
Why are Businesses Increasingly Interested in Office Design?
Businesses today, from large corporations to new startup companies entering the market, are focused on office design. A well-designed, beautiful office space brings benefits such as:
Reflecting Company Image and Brand Positioning
On average, each brand has 7 seconds to form a first impression on customers. The workspace is a way to convey the message and corporate culture.
Furthermore, the office functions as a place to meet and exchange information with partners. This is especially true for businesses in fields that require frequent direct meetings and discussions with clients. Upon entering the company’s office, clients and partners immediately sense professionalism through the space, which is thoughtfully designed and has a unique signature.
For example, Co-IDB previously provided an office design solution for one of the leading technology corporations through the project design and construction of HITACHI Digital Services office. Aiming for a modern design style, we helped the company convey a dynamic and vibrant brand image.
Creating a Comfortable and Convenient Working Environment for Employees
Employees spend an average of 8 hours in the office, and 81% of employees express satisfaction with their jobs in an office that is invested in terms of design. Businesses that pay attention to office design show care for their employees. As a result, employees can be more motivated to work, improve efficiency, bring forth groundbreaking ideas, and generate revenue for the company.
A beautiful, well-designed office that optimizes natural light helps employees focus more effectively and reduces stress, pressure, and chronic office-related ailments. An effective working environment helps your company retain talent and reduce the cost of having to recruit and train new employees from scratch.
Office Space Design
Office space is the area where all employee work activities or other related events take place. The space may include multiple rooms, a single room, or the entire area and footprint within a building.
The Role of Office Space in Design
It can be said that office space creates satisfaction and comfort for all members of the company, from management to staff, due to many benefits such as:
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Promoting business success: Effective collaboration among departments creates strength and unity, contributing to the successful development of the business.
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Enhancing productivity and work efficiency: A pleasant, harmonious, and comfortable office space design helps employees reduce stress, pressure, and chronic office sicknesses. This is how your business shows appreciation for its employees’ value and retains talent to work for the company.
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Elevating the company’s position and value: Office space layout helps clients evaluate the company’s style and personality. The business will be better known and recognized while clearly expressing a distinctive corporate culture.
Main Office Areas
When designing an office, it is necessary to consider the layout and planning of the space to suit the needs of each business. Each space has different shapes, sizes, and design styles. Office space is divided into several areas:
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Main working area: This space occupies the most area and is where the majority of employees work. Desks, chairs, modern equipment, and technology should all be placed in convenient locations.
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Meeting room: This is where discussions, team meetings, and client meetings take place. Therefore, the meeting room needs to be fully equipped with essential facilities such as projectors, screens, sound systems, and other presentation tools.
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Director’s office: This space also represents the authority and position of the leader, so the layout needs to be appropriately arranged.
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Reception area: Many companies have a separate space for meeting partners and clients. This area should be designed with a style that aligns with the company’s image and values, creating a welcoming and professional feel.
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Other auxiliary areas: In addition to the main office spaces, many companies invest in additional areas such as lobbies, reception, relaxation/rest areas for employees, document rooms, pantry areas, and small kitchens.
Office space design needs to focus on creating spaces suitable for the nature and specifics of the work and ensuring a clear division between common and private areas. This helps to optimize the area while maintaining aesthetic appeal and functional use of the space.
Office Interior Design
Interior design is the moment to create highlights and utilize every office space. This is a process of conceptualizing and planning to select office furniture, defining the interior style, and decorating the space to design a convenient and visually appealing workspace for employees and business owners.
It then involves arranging elements from desks and chairs, equipment, carpets, lights, paintings, colors, and other furniture to optimize the space, enhance labor productivity, and create a healthy working environment for employees.
To create an office space with suitable interior arrangement, companies need to pay attention to several factors:
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Choosing a design style that matches the interior: Each design style corresponds to a specific interior design approach to create a consistent and harmonious office design space.
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Prioritizing functionality and comfort in use: Office interior design needs to appropriately serve the needs of employees.
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Arranging furniture fully in functional areas like the workspace, director’s office, or meeting room. Auxiliary areas such as the pantry, recreation room, waiting area, and lobby need to ensure interior design ideas are suitable.
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Using sustainable interior design: The trend favoring green spaces is currently popular. Consideration can be given to using energy-saving lighting systems, recycling programs, and green materials that can be used for an extended period.
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Natural light and color: Eye-soothing color palettes like green, orange, and blue positively affect vision and promote mental relaxation and comfort. Utilize natural light and install large-sized glass windows.
Defining a Unique Office Design Style
Each office design style offers different experiences and feelings, so choosing a suitable design style will help businesses convey their brand identity, values, and vision clearly and consistently.
For example, a tech startup might choose a modern, minimalist office design style to express creativity and innovation. Meanwhile, a finance company might favor a classic, luxurious style to convey stability and prestige.
Currently, there are many popular office design styles being favored:
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The modern style emphasizes simplicity, neatness, and functionality. Spaces often use neutral colors, minimalist furniture, and materials like glass, metal, and engineered wood.
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The industrial style brings a raw, rustic aesthetic with bare brick walls, ceilings that expose pipe and electrical systems, concrete floors, and furniture made of metal and reclaimed wood.
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The minimalist style focuses on simplicity, less clutter, and decoration, creating an open and airy space. Colors are often neutral tones like white, black, gray, and light blue.
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This classic style eliminates traditional partitions, creating an open and flexible workspace. Desks without dividers facilitate easy interaction and exchange among employees.
Establishing Office Design Standards
Each business has its own characteristics regarding scale and size, but design must adhere to certain office design standards. Office design standards are the metrics and benchmarks in design that must be followed. Some essential factors to ensure include:
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Aesthetics: This is an essential office design standard to ensure the overall picture is impressive and beautiful. The aesthetic factor is the harmonious combination of colors, spatial layout, lighting, furniture, etc.
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Consistency: It is necessary to observe the overall landscape to find standard office design for each area to create consistency. Designs should match the overall structure of the building, surrounding area, ceiling, and furniture arrangement.
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Functional utility: Besides artistic merit, maximizing functionality in dividing space, area, and departments scientifically and reasonably is important.
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Company culture: Each industry has its own characteristics, and the culture of each company also dictates its specific office design standards. For example, a creative company cannot adopt an overly traditional, rigid, and stereotypical design approach.
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Financial capacity, investment level: The standard of each office design must also be based on the budget allocation and investment level of the company. Businesses that are daring to spend and invest a large sum will choose beautiful, diverse, and more macro-scale designs.
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Connectivity, interaction: Design standards are increasingly expanding towards open trends. This aims to increase interaction and exchange among employees throughout the working process.
There are many office design standards categorized by different criteria. Co-IDB summarizes some popular categories:
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Office design standards based on area/m²
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Lighting standards in office design
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Office interior design standards
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Safety and fire prevention standards for offices
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Standards for auxiliary spaces
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Feng Shui standards in office design
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Color standards in office design
Updating the Most Trendy Office Design Trends Today
The most prominent office design trends today focus on user experience, prioritizing green, flexible workspaces, and promoting the mental health and well-being of employees. In addition, the integration of smart technology, artificial intelligence (AI), and robotics creates a modern and sustainable working environment:
Most notably are the green office trends focusing on incorporating plants, flowers, and nature into the workspace. Some companies pursue well-being office design by using green materials or renewable energy to achieve sustainable growth goals as well as care for the comprehensive development of employees.
To encourage collaboration and work exchange among employees, many companies also opt for an open office design trend by eliminating traditional partitions. Open spaces create common areas that facilitate movement and communication for convenient exchange and discussion of work.
The smart office design trend integrates advanced technologies such as intelligent lighting, temperature control, and security systems to create a modern and convenient working environment.
A relatively new trend in Vietnam is the **Hybrid Office**, which combines the strengths of traditional and open offices to optimize work productivity and foster creativity among employees.
Keeping up with office design trends is increasingly important; however, each business considers various factors when deciding to apply trends to its design:
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Business needs: A good office design must align with business objectives and provide the best conditions for employees to work.
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Personnel scale: The number of employees and departments will help shape the appropriate style, arrangement, and organization of the space.
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Field of operation: Companies operating in different industries pursue the latest trends in their respective fields. A technology company will certainly favor trends applying the most advanced technology in its office design.
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Cost optimization and efficiency: Choosing energy-efficient and sustainable design solutions helps reduce operating and maintenance costs.
Designing Offices by Area to Optimize Space
Designing an office based on its area brings significant benefits to businesses, from optimizing the workspace to enhancing space utilization efficiency and increasing employee productivity.
Maximizing Functionality and Optimizing Space and Costs
Office design that fits the area helps optimize the workspace, from furniture layout to the use of color and light. This makes the space comfortable and convenient, from small, beautiful offices to larger spaces.
An optimized working environment can enable employees to work effectively and boost morale. With a beautiful and comfortable office design, employees will feel more inspired and motivated to work.
Smart office design not only helps save costs but also enhances the efficiency of space utilization. This can be achieved through the use of multi-functional furniture and space-saving solutions.
With quality office interior construction services, businesses can leverage these benefits to build a beautiful and efficient work environment.
Latest Office Design Models by Area
Beautiful office design models must not only ensure aesthetics but also optimize functionality, fully meeting the working needs of employees. Let’s explore beautiful office models to find suitable ideas for your business.
Small Office (under 50m²)
For businesses with limited space, beautiful small office design is the perfect solution to optimize area while ensuring aesthetics and functionality. With an area under 50m², space-saving design is the foremost crucial factor. Businesses need to utilize every square meter as effectively as possible.
Using smart furniture such as foldable desks, file cabinets integrated under the desk, or wall-mounted shelves for document storage are effective ways to save space. Additionally, soft colors and natural light also contribute to making the office look more spacious and airy.
Furthermore, for small offices, the use of soft colors and simple, space-saving furniture is important to optimize the area while ensuring comfort and work efficiency. Beautiful office interior design models often utilize smart office furniture arrangements to create a beautiful and convenient office.
Medium Office (50m² – 200m²)
With a medium area from 50m² to 200m², beautiful office design needs to create open spaces and group work areas to enhance communication and collaboration among employees. At the same time, it is also necessary to create rest and relaxation areas to help employees recharge after stressful working hours.
Arranging office furniture reasonably and flexibly is a crucial factor in creating an efficient and comfortable workspace. The smart arrangement between individual workspaces and group work areas will help optimize the area and increase flexibility for the office.
Along with that, the use of beautiful office furniture and suitable decorative accessories will create a beautiful and attractive office image, contributing to boosting employee morale.
Large Office (over 200m²)
With an area larger than 200m², office design becomes more flexible, allowing for creativity and breakthroughs in space. Working areas, creative zones, and meeting rooms can be arranged flexibly and effectively. The utilization of natural light combined with modern colors and furniture can create a unique and comfortable working environment.
Offices with areas over 200m², often belonging to large enterprises, require careful selection of colors and design to excellently reflect the brand. Using luxurious and high-class office furniture not only creates a beautiful and professional image but also contributes to highlighting the brand in the eyes of clients and partners.
Besides design, the office interior construction needs to be carried out meticulously and professionally, aiming to ensure perfection and comfort for employees during the working process.
>> See more: Design and construction models for 1000m² office interiors
The Most Reputable Office Design Company Today – Co-IDB
Businesses and companies today are extremely interested in office design, but a question that makes them wonder is, among countless design units in the market, which will be the most reliable choice?
Co-IDB understands that a well-designed office not only helps you optimize the workspace but also helps build an effective working environment and expresses the unique identity of the company. So why choose Co-IDB as your trusted companion?
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Professionalism and Experience: Co-IDB is proud to be a partner company that has successfully implemented many small and large projects, from multinational corporations to newly established startups. Our team of young, dynamic, enthusiastic architects and experts always ensures the highest quality in every project, bringing the most optimal design solutions to customers.
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Customer-Centric Design Solutions: Co-IDB provides customized design solutions, suitable for the specific nature of the work, company culture, and development goals of each customer. From modern, minimalist styles to industrial, classic, or green offices, Co-IDB can meet every style.
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Quality Assurance and Scientific Construction Process: The construction process of Co-IDB is carried out scientifically, from planning, design, material selection to construction and completion, ensuring adherence to the set schedule and budget.
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Cost Savings and Optimized Efficiency: Co-IDB always strives to offer office interior design and construction solutions that are not only aesthetically pleasing but also optimize costs for your business while maintaining quality and efficiency.
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Enthusiastic Consultation Support Even After Project Completion, Lifetime Maintenance Service: Co-IDB always accompanies customers from the initial consultation step to project completion. Our consultation team is ready to support you at all times, helping you choose the most suitable office design style for your business even after the project has concluded.
Don’t let your office space be just a place to work; turn it into an inspiring environment that promotes creativity and enhances employee productivity. Co-IDB will realize the dream of an ideal office for your business.
Office design is not merely the arrangement of workspace but also a crucial factor that contributes to enhancing work performance, expressing corporate culture, and creating a professional impression on clients and partners. Contact Co-IDB today for professional and most effective office consultation and design!
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